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Job Details

Location
Hong Kong
Salary
Competitive Salary
Job Type
Permanent
Ref
BH-19472
Contact
Zoey Chung
Posted
12 months ago
  • Manage a diverse portfolio of client entities, ensuring high-quality service.
  • Maintain comprehensive corporate records and liaise with Compliance team.
  • Handle client interactions and communicate with stakeholders as trusted contact.

The Role:
A leading offshore law firm is seeking a Corporate Administrator to join their team in Hong Kong. In this pivotal role, you will be responsible for:

Responsibilities:
  • Manage a portfolio of client entities, ensuring high-quality service delivery and adherence to internal standards.
  • Execute and respond to verified instructions and inquiries from clients and internal sources, handling client interactions directly while following established policies and meeting quality/turnaround requirements.
  • Handle day-to-day correspondence and administrative matters related to the client entities, drafting appropriate responses under the guidance of a supervisor or manager as needed.
  • Work independently on instructions from authorized signatories and points of contact.
  • Stay up-to-date with new procedures, ensuring policies and procedures are consistently followed.
  • Liaise with the Compliance team to complete all necessary due diligence requirements.
  • Maintain comprehensive company records, including registers, minute books, and regulatory filings (including electronic filings) as required.
  • Manage accounts receivable, work-in-progress, and billing for assigned clients in accordance with internal policies and procedures, and coordinate with the finance/billing department as needed.
  • Ensure the proper administration of companies, partnerships, and regulated funds in line with their constitutional documents and other relevant materials.
  • File updates to constitutional documents in a timely manner, including the payment of requisite fees.
  • Maintain minute books and registers, advising management of any concerns.
  • Prioritize and manage time effectively to maintain the client portfolio, complete daily tasks, and work on allocated projects, reprioritizing as appropriate.
  • Liaise directly with the Cayman and BVI fiduciary teams for any filing or clarification needs.
  • Communicate with lawyers, Registrars of Companies, financial regulators, and other governmental authorities as required.
 
Qualifications and Experience:
  • Business degree or equivalent is preferred
  • Understanding of AML/KYC/CDD requirements for standard business operations
  • HKCGI (Hong Kong Chartered Governance Institute) or STEP (Society of Trust and Estate Practitioners) qualification is desirable


BeathChapman Pte Ltd
 

Interested parties please get in touch with Zoey Chung via zoey.chung@ethosbc.com