Office / Admin Manager with BH-17504-2

Responsibilities:

Facility Management

Handle office renovations / relocations / refurbishments / maintenance projects
Oversee FM matters including fixed asset inventories, work-desk allocations for staff, staff access card, etc.
Maintain good working relationships with building managers / owners.
Manage and renewal of service agreements for office equipment and services (e.g. telco, cleaning), monitor/plan annual FM related budget and expenditures, and ensure compliance to in-house Purchasing Policy.
Serve as the appointed fire warder for office and workplace safety.

Administration

Assist HR department for new staff onboarding support (e.g. workstation, access card, etc.) and administrative support for existing staff (e.g. insurance claim, medical & dental screening, etc.)
Cover receptionist duties (e.g. arrangement for outing mails/parcels, receipt of incoming mails)
Provide support in overseas travel arrangements (e.g. airlines, accommodation, etc.)
Ensure all Admin related invoices are compliant with the Purchasing Policy and are submitted in a timely manner
Secretarial support for HR Head when required
Provide admin support to HR department on other ad hoc projects

Requirements:

Diploma or higher in Business Administration or Management, with 8+ years relevant working experience in office administration
Well-verse in facility management, vendor management and project management
Advanced proficiency in MS Office (Word/Excel/PowerPoint)
Working knowledge of accounting principles (basic) and SAP
Meticulous multi-tasker with good communication skills
Self-motivated team player who can work efficiently under pressure.

Reg No. R1331018
BeathChapman Pte Ltd
Licence no. 16S8112

Office / Admin Manager