An exciting opportunity has arisen for an experienced Executive Assistant to join a leading multinational organisation supporting a team of Regional Directors across the Growth & Emerging Markets (GEM) and Southeast Asia (SEA) region.
This role is ideal for a highly organised, proactive, and commercially savvy Executive Assistant who thrives in a fast-paced international environment. You will play a pivotal role in supporting senior leadership, managing complex schedules across multiple time zones, coordinating regional initiatives, and driving administrative excellence across the business.
About the Company
Our client is a globally recognised organisation with a strong presence across international markets. With a collaborative and high-performing culture, the business is committed to innovation, operational excellence, and developing exceptional talent across the region.
Key Responsibilities
Executive & Calendar Management
- Manage complex calendars and schedules for multiple Regional Directors across the GEM and SEA region.
- Coordinate meetings across various time zones while proactively resolving scheduling conflicts.
- Organise virtual and face-to-face meetings, including venue arrangements, meeting logistics, and technology support.
- Manage executive correspondence and support day-to-day administrative requirements.
Travel & Expense Management
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Monitor travel budgets, expense submissions, and purchase orders.
- Ensure travel plans comply with internal policies while optimising schedules and productivity.
Meeting, Event & Project Coordination
- Support regional leadership meetings, conferences, workshops, and team events.
- Coordinate meeting agendas, presentation materials, minutes, and follow-up actions.
- Track project timelines, action items, and key deliverables to ensure smooth execution.
- Partner with internal stakeholders and external vendors to deliver successful leadership events and initiatives.
Stakeholder Management
- Act as a trusted liaison between Regional Directors and key internal and external stakeholders.
- Maintain a high level of professionalism and confidentiality when handling sensitive business information.
- Support cross-functional projects and special initiatives across the region.
Process Improvement
- Identify opportunities to improve administrative processes and operational efficiency.
- Support continuous improvement initiatives to enhance ways of working across leadership teams.
- Research, evaluate, and manage external vendors to support business activities and events.
Requirements
- Minimum 6–8 years of experience as an Executive Assistant supporting senior leadership teams, ideally within a multinational or regional environment.
- Proven experience managing complex calendars, international travel arrangements, and executive-level stakeholder interactions.
- Strong organisational skills with the ability to prioritise multiple tasks and manage competing deadlines effectively.
- Excellent verbal and written communication skills with strong attention to detail.
- High level of professionalism, discretion, and ability to handle confidential information.
- Proficient in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
- Self-motivated, resourceful, and capable of working both independently and collaboratively.
- Bachelor's Degree or equivalent professional experience preferred.
What's on Offer
- Opportunity to support senior regional leaders within a highly respected multinational organisation.
- Exposure to international stakeholders and regional business operations.
- Collaborative and dynamic work environment.
- Attractive remuneration and benefits package.
- Career development opportunities within a global organisation.
Apply Now
If you are a highly organised Executive Assistant looking for an opportunity to support regional leadership teams within a dynamic multinational environment, we would love to hear from you.
Please submit your application in strict confidence.
JC
Reg. No. R23116145
BeathChapman Pte Ltd
Licence no. 16S8112
Only shortlisted candidates will be contacted.
